Administrative Specialist: Office Ops & Coordination

Talentify; Fayetteville (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Paid state holidays

Maternity leave

Job summary

Talentify in Arkansas is seeking an Administrative Specialist to support a department with a variety of standard duties, including phones, emails, scheduling, and documentation. The role requires careful organization and professional communication to assist staff and the public.

You will work under general supervision, handle confidential information, and use Microsoft Office daily to maintain records and prepare memos, reports, and correspondence.

Qualifications

• High school diploma or equivalent is required.
• Extensive computer work using Microsoft Office Suite.
• Ability to sit for extended periods and lift up to 20 pounds.
• Strong verbal and written communication skills.

Responsibilities

• Answer phones, respond to emails, and manage office supplies.
• Maintain filing systems and update records in physical and electronic formats.
• Draft and proofread communications, and coordinate meetings and calendars.
• Input data into databases and ensure accuracy and compliance.
• Provide timely customer service and refer questions when needed.

Skills

Drafting correspondence

Public interaction

Records management

Problem solving

Confidential information handling

Microsoft Office

Office equipment familiarity

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Talentify in Arkansas is seeking an Administrative Specialist to support a department with a variety of standard duties, including phones, emails, scheduling, and documentation. The role requires careful organization and professional communication to assist staff and the public.

You will work under general supervision, handle confidential information, and use Microsoft Office daily to maintain records and prepare memos, reports, and correspondence.