Administrative Coordinator: Operations & Policy Lead

Talentify; Conway (AR); On-site; USD 43,000 - 64,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Job summary

The Arkansas Department of Human Services is seeking an Administrative Coordinator to join its administrative team. This role provides high-level coordination of office functions, supports leadership, and helps ensure efficient day-to-day operations.

Responsibilities include overseeing office operations, scheduling, records management, cross-department collaboration, and implementing process improvements to boost performance; a strong foundation in Microsoft Office is essential.

Qualifications

• High school diploma or equivalent plus 1 year of experience in administrative roles.

Responsibilities

• Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.
• Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met.
• Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed.
• Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans.
• Prioritize appointments and ensure that all participants are informed and prepared for meetings or events.
• Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.
• Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations.
• Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.
• Collaborate with team members and leadership to design and implement changes that enhance organizational performance.
• Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Skills

Office software

Scheduling

Communication

Project management

Document management

Budget tracking

Administrative coordination

Policy implementation support

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Project management software

Database systems

Job description

The Arkansas Department of Human Services is seeking an Administrative Coordinator to join its administrative team. This role provides high-level coordination of office functions, supports leadership, and helps ensure efficient day-to-day operations.

Responsibilities include overseeing office operations, scheduling, records management, cross-department collaboration, and implementing process improvements to boost performance; a strong foundation in Microsoft Office is essential.