Administrative Specialist: Office Operations & Coordination

State of Arkansas; Harrison (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Paid state holidays

Maternity leave

Job summary

The State of Arkansas Department of Human Services seeks an Administrative Specialist to provide essential office support, handle inquiries, and maintain smooth operations across programs. Proficiency in Microsoft Office and strong communication are essential.

Responsibilities include scheduling, document management, data entry, and customer service, with a focus on accuracy and confidentiality in a public sector environment.

Qualifications

• High school diploma or equivalent required.
• Proficient with Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Answer phones, respond to emails, manage supplies and office equipment.
• Maintain physical and electronic filing systems for easy access.
• Draft and proofread internal communications and memos.
• Coordinate meetings, schedule appointments, and manage calendars.
• Prepare agendas, take minutes, and track follow-up actions.
• Input data in electronic systems and ensure records are accurate.

Skills

Keyboarding

Phone system

Verbal and written communication

Microsoft Office

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

The State of Arkansas Department of Human Services seeks an Administrative Specialist to provide essential office support, handle inquiries, and maintain smooth operations across programs. Proficiency in Microsoft Office and strong communication are essential.

Responsibilities include scheduling, document management, data entry, and customer service, with a focus on accuracy and confidentiality in a public sector environment.