Administrative Specialist - Hybrid, Fast-Paced Dept

Stormont Vail Health; Topeka (KS); Híbrido; USD 34.000 - 52.000; Jornada completa

Descripción de la vacante

Stormont Vail Health is seeking an organized administrative assistant to support the department’s daily operations. The role involves greeting visitors, answering calls, scheduling meetings, tracking time and attendance, and maintaining records with accuracy.

You will work closely with leadership, handle data entry, coordinate events, prepare reports, and help with special projects. A High School diploma and clerical experience are preferred, and strong Microsoft Office skills are essential.

Formación

• High school diploma or GED required.
• Clerical or administrative experience preferred.
• Proficient in Microsoft Office with attention to accurate data entry.

Responsabilidades

• Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.
• Receives incoming calls responds independently, answering questions, providing information or directing to appropriate team member.
• Schedule appointments/meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings. Maintain department time and attendance, payroll and employee attendance.
• Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.
• Maintains department operations including but not limited to inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.
• Assists leadership with completing their administrative tasks as necessary.
• Performs data entry work, scanning, organizing duties as necessary.
• Performs special projects as necessary. Assists with annual events.
• Sends department communication as requested.

Conocimientos

MS Office

Fast-paced

Customer service

Time management

Data entry

Under pressure

Educación

High School Diploma / GED Required

Descripción del empleo

Stormont Vail Health is seeking an organized administrative assistant to support the department’s daily operations. The role involves greeting visitors, answering calls, scheduling meetings, tracking time and attendance, and maintaining records with accuracy.

You will work closely with leadership, handle data entry, coordinate events, prepare reports, and help with special projects. A High School diploma and clerical experience are preferred, and strong Microsoft Office skills are essential.