Administrative Assistant — Department Operations & Scheduling

100 Stormont-Vail HealthCare, Inc.; Topeka (KS); Hybrid; USD 34,000 - 42,000; Full time

Job summary

Stormont Vail Health is seeking a full-time clerical/administrative assistant in Topeka, KS. The role supports daily department operations, scheduling, data entry, and communications. Strong MS Office skills and customer service are essential.

Responsibilities include greeting visitors, answering calls, maintaining calendars, and assisting leadership with administrative tasks. A High School Diploma or GED is required, with prior clerical experience preferred.

Qualifications

• High School Diploma / GED required.
• Clerical or administrative experience.

Responsibilities

• Greets applicants, team members and guests, notifying receiving personnel of arrivals.
• Directs guests to the appropriate team member for assistance.
• Receives incoming calls, answers questions, provides information or directs to the right person.
• Schedules appointments/meetings and maintains department calendars.
• Coordinates conferences and meetings and makes related arrangements.
• Tracks hours worked and leave for department staff.
• Runs reports and alerts leaders to scheduling issues and staffing levels.
• Maintains department operations including inventory, purchase orders, and record keeping.
• Assists leadership with completing administrative tasks as needed.
• Performs data entry, scanning and organizing duties.
• Completes special projects as required.
• Supports annual events and department communications.

Skills

Microsoft Office proficiency

Fast-paced environment

Customer service

Time management

Data entry accuracy

Deadline-driven

Education

High School Diploma / GED

Job description

Stormont Vail Health is seeking a full-time clerical/administrative assistant in Topeka, KS. The role supports daily department operations, scheduling, data entry, and communications. Strong MS Office skills and customer service are essential.

Responsibilities include greeting visitors, answering calls, maintaining calendars, and assisting leadership with administrative tasks. A High School Diploma or GED is required, with prior clerical experience preferred.