Administrative & Scheduling Specialist

Stormont-Vail HealthCare, Inc.; Topeka (KS); Hybrid; USD 35,000 - 45,000; Full time

Job summary

Stormont Vail HealthCare, Inc. is seeking an Administrative Assistant to perform clerical duties and support the department’s daily operations in a fast-paced environment.

You will greet applicants and guests, answer calls, schedule appointments, manage calendars, and assist with attendance tracking and reports. The role requires high school diploma/GED, strong Microsoft Office skills, and exceptional customer service.

Qualifications

• High School Diploma or GED required.
• Clerical or administrative experience.
• Proficient in Microsoft Office programs.
• Ability to work in a fast-paced environment.
• Exceptional customer service skills.
• Time management with an ability to prioritize tasks.
• Skill in data entry with minimal errors.
• Works well under pressure to meet deadlines.

Responsibilities

• Greets applicants, team members and guests, notifying receiving personnel of arrivals.
• Receives incoming calls, responds independently, answering questions or directing to appropriate team member.
• Schedule appointments/meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings.
• Maintain department time and attendance, payroll and employee attendance.
• Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues.
• Maintains department operations including inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.
• Assists leadership with completing their administrative tasks as necessary.
• Performs data entry work, scanning, organizing duties as necessary.
• Performs special projects as necessary. Assists with annual events.
• Sends department communication as requested.

Skills

Microsoft Office

Customer service

Time management

Data entry

Education

High School Diploma / GED

Job description

Stormont Vail HealthCare, Inc. is seeking an Administrative Assistant to perform clerical duties and support the department’s daily operations in a fast-paced environment.

You will greet applicants and guests, answer calls, schedule appointments, manage calendars, and assist with attendance tracking and reports. The role requires high school diploma/GED, strong Microsoft Office skills, and exceptional customer service.