Hybrid Administrative Specialist – Department Support

Stormont Vail Health; Topeka (KS); On-site; USD 34,000 - 46,000; Full time

Job summary

Stormont Vail Health in Topeka, KS seeks a Department Assistant for the CV Service Line. This full-time, day-shift role supports administrative operations and ensures smooth service delivery within the department.

You will greet visitors, answer calls, schedule meetings, manage calendars, process data entry, and assist leadership with special projects, while delivering excellent customer service in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Clerical or administrative experience preferred.
• Proficient in Microsoft Office programs.
• Ability to work in a fast-paced environment.
• Strong customer service and communication skills.
• Excellent time management and prioritization.
• Accurate data entry with minimal errors.

Responsibilities

• Greets applicants, guests and directs them to the appropriate team member.
• Answers incoming calls and provides information.
• Schedules appointments and maintains calendars.
• Tracks hours and leave; notifies leaders of scheduling issues.
• Maintains department operations: inventory, orders, mail, filing.
• Assists leadership with administrative tasks.
• Performs data entry, scanning and organizing duties.
• Performs special projects and annual events.
• Sends department communications as requested.

Skills

MS Office

Fast-paced environment

Customer service

Time management

Data entry

Education

High School Diploma / GED

Job description

Stormont Vail Health in Topeka, KS seeks a Department Assistant for the CV Service Line. This full-time, day-shift role supports administrative operations and ensures smooth service delivery within the department.

You will greet visitors, answer calls, schedule meetings, manage calendars, process data entry, and assist leadership with special projects, while delivering excellent customer service in a fast-paced environment.