Administrative Specialist: AR/AP & Office Support

Excel Dairy Service Inc; Mount Vernon (WA); On-site; USD 30,000 - 36,000; Full time

Job summary

Excel Dairy Service is seeking a dependable Administrative Assistant for our Mt. Vernon office. This hands-on role supports multiple areas of the business, with responsibilities spanning AR/AP, reporting, purchasing, inventory, and customer service.

You will keep operations running smoothly in a collaborative team environment. The ideal candidate is detail-oriented, organized, and comfortable working with numbers.

Qualifications

• Prior office, administrative, bookkeeping, payroll, or accounting experience preferred.
• Strong attention to detail and follow-through.
• Good communication and organizational skills.
• Intermediate experience with Word, Excel, and Outlook.
• AR, AP, and/or Payroll experience and SAP Business One familiarity a plus.
• Bilingual English/Spanish preferred, but not required.

Responsibilities

• Accounts payable and accounts receivable support
• Recurring sales, operational, DOT, and other business reporting
• Purchasing, receiving, and inventory-related administration
• Tracking open work orders and helping ensure completed work gets billed
• Answering phones and assisting customers, vendors, and coworkers
• Filing, data entry, mail, and general office support
• Cross-training in key office functions to provide backup when needed

Skills

Attention to detail

Communication

Organization

Bilingual English/Spanish

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SAP Business One

Job description

Excel Dairy Service is seeking a dependable Administrative Assistant for our Mt. Vernon office. This hands-on role supports multiple areas of the business, with responsibilities spanning AR/AP, reporting, purchasing, inventory, and customer service.

You will keep operations running smoothly in a collaborative team environment. The ideal candidate is detail-oriented, organized, and comfortable working with numbers.