Administrative Assistant

Excel Dairy Service Inc; Mount Vernon (WA); On-site; USD 30,000 - 36,000; Full time

Job summary

Excel Dairy Service is seeking a dependable Administrative Assistant for our Mt. Vernon office. This hands-on role supports multiple areas of the business, with responsibilities spanning AR/AP, reporting, purchasing, inventory, and customer service.

You will keep operations running smoothly in a collaborative team environment. The ideal candidate is detail-oriented, organized, and comfortable working with numbers.

Qualifications

• Prior office, administrative, bookkeeping, payroll, or accounting experience preferred.
• Strong attention to detail and follow-through.
• Good communication and organizational skills.
• Intermediate experience with Word, Excel, and Outlook.
• AR, AP, and/or Payroll experience and SAP Business One familiarity a plus.
• Bilingual English/Spanish preferred, but not required.

Responsibilities

• Accounts payable and accounts receivable support
• Recurring sales, operational, DOT, and other business reporting
• Purchasing, receiving, and inventory-related administration
• Tracking open work orders and helping ensure completed work gets billed
• Answering phones and assisting customers, vendors, and coworkers
• Filing, data entry, mail, and general office support
• Cross-training in key office functions to provide backup when needed

Skills

Attention to detail

Communication

Organization

Bilingual English/Spanish

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SAP Business One

Job description

For over 30 years, Excel Dairy Service has grown by taking care of our team and customers, in supporting the dairy and agricultural community, and building a team that works hard and helps each other out.

We’re now looking for a dependable, detail-oriented Administrative Assistant to join our Mt. Vernon office. We’re looking for someone who takes pride in their work, enjoys helping others, and wants to be part of a team where everyone pitches in.

This is a hands-on office position supporting several areas of our business. The right person will be organized, comfortable working with numbers and details, and willing to jump in wherever needed to help keep things moving.

What you’ll help with:

• Accounts payable and accounts receivable support
• Recurring sales, operational, DOT, and other business reporting
• Purchasing, receiving, and inventory-related administration
• Tracking open work orders and helping ensure completed work gets billed
• Answering phones and assisting customers, vendors, and coworkers
• Filing, data entry, mail, and general office support
• Cross-training in key office functions to provide backup when needed

What we’re looking for:

• Previous office, administrative, bookkeeping, payroll, or accounting experience preferred
• Strong attention to detail and follow-through
• Good communication and organizational skills
• Intermediate experience with Microsoft Word, Excel, and Outlook
• AR, AP, and/or Payroll experience is a strong plus
• SAP Business One experience is a plus
• Bilingual English/Spanish is preferred, but not required

Pay: $22–$26/hour, depending on experience.

If you’re dependable, organized, enjoy helping others, and like being part of a team where your work makes a difference every day, we’d love to hear from you.

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