Accounting Specialist

Advanced Personnel Resources, Inc.; North Carolina; On-site; USD 45,000 - 65,000; Full time

Job summary

Advanced Personnel Resources, Inc. is seeking a detail-oriented Accounting Specialist to support Accounts Payable and Accounts Receivable. This role collaborates across departments to maintain accurate financial records and ensure timely processing of invoices and payments.

The ideal candidate will have an associate degree in accounting or related field, experience with AP/AR, strong Excel skills, and the ability to manage multiple deadlines in a fast-paced environment.

Qualifications

• Associate degree preferred; equivalent experience considered.
• Experience in both Accounts Payable and Accounts Receivable.
• Working knowledge of accounting principles.
• Proficiency in Microsoft Excel and office software.
• Experience with accounting software or ERP systems.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Process vendor invoices and ensure accurate GL coding.
• Match invoices to PO and receiving documents.
• Reconcile vendor statements and resolve discrepancies.
• Prepare payments and maintain AP records.
• Support month-end close and communicate with vendors.
• Prepare customer invoices, apply payments, and monitor AR balances.
• Assist with AR reporting and collections as needed.
• Collaborate across departments to ensure accurate financial reporting.

Skills

Attention to detail

Organizational skills

Problem-solving

Communication skills

Customer service

Education

Associate degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Office software

ERP accounting software

Job description

We are seeking a detail-oriented and organized Accounting Specialist to support both Accounts Payable (AP) and Accounts Receivable (AR) functions. This role is ideal for an accounting professional who enjoys working with numbers, maintaining accurate financial records, and collaborating across departments to support day-to-day accounting operations.

The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while ensuring accuracy and efficiency in financial transactions.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices, verify supporting documentation, and ensure accurate general ledger coding.
• Match invoices to purchase orders and receiving documents as needed.
• Reconcile vendor statements, research discrepancies, and resolve outstanding balances.
• Prepare and process payments in accordance with established payment schedules.
• Maintain organized AP records and assist with month-end closing activities.
• Communicate with vendors and internal departments to resolve invoice and payment inquiries.

Accounts Receivable (AR)

• Prepare and issue customer invoices and credit memos.
• Apply customer payments accurately and maintain up-to-date account balances.
• Monitor outstanding receivables and follow up on overdue invoices.
• Research payment discrepancies, short payments, and billing issues.
• Reconcile customer accounts and assist with collections efforts.
• Support AR reporting, account reconciliations, and month-end close procedures.

General Accounting Support

• Maintain accurate financial records and ensure proper documentation of transactions.
• Assist with account reconciliations and preparation of financial reports.
• Identify discrepancies and recommend process improvements.
• Collaborate with accounting, operations, and other departments to ensure timely processing and accurate financial reporting.
• Perform additional accounting and administrative duties as needed.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience will be considered.
• Previous experience in both Accounts Payable and Accounts Receivable.
• Working knowledge of accounting principles and financial recordkeeping.
• Proficiency in Microsoft Excel and general office software.
• Experience with accounting software or ERP systems.
• Strong attention to detail, organizational skills, and problem-solving abilities.
• Excellent communication and customer service skills.
• Ability to manage multiple deadlines and work independently in a fast-paced environment.