Office Administrative Assistant

MIBELLOON DAIRY LLC; Saint Louis (MI); On-site; USD 32,000 - 48,000; Full time

Job summary

MIBELLOON DAIRY LLC is seeking an Office Assistant to handle reception duties and provide administrative and bookkeeping support to the Business Office. The role emphasizes a professional, efficient approach and strong attention to detail.

The ideal candidate will have solid MS Office experience, good communication skills, and be organized, flexible, and self-motivated. Bilingual ability and a valid driver's license are a plus.

Qualifications

• Microsoft Office experience - Word, Excel and Outlook
• Strong written and verbal communication skills
• Organizational skills with attention to detail
• Self-motivated attitude
• Honest and trustworthy
• Ability to work well with others
• Bilingual is a plus
• Driver's license required

Responsibilities

• Reception: greet visitors, direct and announce visitors, answer phones, sort mail, manage access.
• Office support: handle mail/shipment coordination, filing, inventory of supplies, word-processing, calendars.
• Payroll/prep support: assist with basic payroll and scale house-related tasks, entries in QuickBooks.
• Employee relations: assist with applicant and new hire paperwork.
• Misc: light housekeeping and entering dairy records, plus other duties as assigned.

Skills

Strong communication skills

Organizational skills

Detail oriented

Self-motivated

Honest and trustworthy

Teamwork

Bilingual (benefit)

Driver's license

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Progressive family owned dairy, crop farming and farm equipment dealership operations seek qualified candidate to assist with reception, administrative and bookkeeping support duties. Ideal candidate has a positive attitude and strong attention to detail, is organized, flexible, energetic and self-motivated.

JOB TITLE: OFFICE ASSISTANT

SUMMARY:

The Office Assistant Position is responsible for handling office reception functions, and providing administrative and bookkeeping support to the Business Office in a professional and efficient manner.

QUALIFICATIONS:

• Microsoft Office experience - especially Word, Excel and Outlook
• Strong written and verbal communication skills
• Effective organizational skills and is detail oriented
• Self-motivated
• Honest and trustworthy
• Ability to work well with others
• Bilingual is a plus
• Driver's license required

DUTIES:

1. Reception

• Greeting, welcoming, directing and announcing all visitors appropriately
• Screen and provide information in response to telephone calls, responding independently when possible
• Receiving and sorting daily mail and deliveries
• Maintain security by following visitor protocols and controlling access

2. Office Support

• Coordinate both incoming and outgoing mail and shipments
• Maintain the general filing system
• Maintain an adequate inventory of office and cleaning supplies
• Provide word-processing and secretarial support
• Maintain schedules and calendars of office space
• Reconciling of delivery receipts and scale tickets with invoices
• Entry of Accounts Payable in QuickBooks
• Maintain entries to tracking spreadsheets of key business accounts
• Assist in payroll processing
• Assist with basic scale house operations

4. Employee Relations

• Assist in the paperwork for applicants and new hires

5. Misc. Duties

• Assist with light housekeeping of office areas
• Help enter dairy records as needed
• Other duties as assigned

WORK RELATIONSHIP:

The Office Assistant Position will answer directly to the Owners and the Office Manager. The Office Assistant Position will also maintain communication with farm managers and other employees.

WORK CONDITION:

The Office Assistant Position is a full time position. The normal hours for this position are 8 hours per day during the hours of 8:30 am to 5:00 pm, Monday through Friday.

COMPENSATION:

Wages will be determined based on experience and qualifications.