Administrative & Records Specialist

Americold; Strasburg (VA); On-site; USD 23,000 - 29,000; Full time

Job summary

Americold is seeking an organized clerical professional to support daily office operations in Strasburg, VA. Responsibilities include answering phones, managing records, processing documents, and maintaining office systems.

You will organize materials, coordinate calendars, and assist with filing, inventory, and correspondence, with occasional travel for business as needed. We require a high school diploma or GED (or 1 year of related experience), strong customer service, and clear communication

Qualifications

• High school diploma or GED preferred, or minimum 1 year of work experience.
• Demonstrated customer service experience in a professional setting.
• Clear communication with customers and team members in writing and speaking.
• Experience with filing systems, Warehouse Management Systems, Microsoft Office Suite, calculators, photocopiers.

Responsibilities

• Answer telephones, direct calls, and take messages.
• Communicate with customers, employees, and others to provide information, take orders, and address concerns.
• Compile, copy, sort, and file records of office activities and business transactions.
• Complete and mail bills, contracts, policies, invoices, or checks and process documents.
• Manage calendars, arrange appointments, and maintain filing, inventory, mailing, and database systems.
• Operate office machines such as photocopiers, scanners, and computers; organize materials as needed.
• Review files, records, and other documents to obtain information and respond to requests.
• Other essential duties may be applicable and assigned as necessary.

Skills

Customer service

Clear communication

Multi-tasking

Attention to detail

Education

High school diploma or GED

Tools

Warehouse Management Systems

Microsoft Office Suite

Calculators

Photocopiers

Desktop computers

Job description

Americold is seeking an organized clerical professional to support daily office operations in Strasburg, VA. Responsibilities include answering phones, managing records, processing documents, and maintaining office systems.

You will organize materials, coordinate calendars, and assist with filing, inventory, and correspondence, with occasional travel for business as needed. We require a high school diploma or GED (or 1 year of related experience), strong customer service, and clear communication