Administrative Receptionist

Beacon Hill Staffing Group; Boston (MA); On-site; USD 29,000 - 30,000; Full time

Job summary

Beacon Hill Staffing Group seeks an Administrative Receptionist for a Boston-based real estate and property management client. This role is fully onsite in Boston, MA, with a 40-hour workweek and a Monday–Thursday 8:30 AM–5:00 PM and Friday 8:30 AM–4:00 PM schedule.

The position starts temporary with the potential to convert to permanent, offering a pay rate of $21–$22 per hour and a $50,000 annual salary upon conversion.

Qualifications

• 2-4 years of administrative or office experience.
• Polished, professional and comfortable as the face of the office.
• Excellent written and verbal communication with professional phone etiquette.
• Strong customer service skills; concierge experience is a plus.
• Proficiency with Microsoft Office.
• Yardi and/or Entrada experience preferred.
• Accounts Payable exposure is a plus.
• Friendly, personable, organized, and comfortable interacting with residents and customers.
• Interested in a long-term opportunity with the potential to grow within the company.

Responsibilities

• Serve as the first point of contact for residents, vendors, visitors, and incoming calls
• Answer phones, take messages, and communicate information to appropriate departments
• Greet visitors in a polished, professional, and welcoming manner
• Maintain, sort, and distribute incoming mail
• Coordinate delivery notifications for checks, applications, and rental inquiries
• Request and maintain Certificates of Insurance for commercial tenants
• Distribute parking passes to qualifying residents
• Provide direct administrative support to the Office Manager
• Assist the Accounts Payable team with document scanning, reporting, and data entry
• Maintain office supplies and assist with additional office projects as needed

Skills

Administrative experience

Customer service

Microsoft Office

Phone etiquette

Attention to detail

Tools

Yardi

Entrada

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a Boston-based real estate and property management company, is seeking a polished and professional Administrative Receptionist to join their team on a temporary-to-permanent basis. This position is fully onsite in Boston, MA, Monday through Thursday from 8:30 AM-5:00 PM and Friday from 8:30 AM-4:00 PM, for a 40-hour workweek. The pay rate is $21-$22/hour, with a permanent salary of $50,000 upon conversion. This is a great opportunity for someone who enjoys being the face of an office, providing exceptional customer service, and supporting a busy administrative team with room to grow internally.

Job Responsibilities

• Serve as the first point of contact for residents, vendors, visitors, and incoming calls
• Answer phones, take messages, and communicate information to appropriate departments
• Greet visitors in a polished, professional, and welcoming manner
• Maintain, sort, and distribute incoming mail
• Coordinate delivery notifications for checks, applications, and rental inquiries
• Request and maintain Certificates of Insurance for commercial tenants
• Distribute parking passes to qualifying residents
• Provide direct administrative support to the Office Manager
• Assist the Accounts Payable team with document scanning, reporting, and data entry
• Maintain office supplies and assist with additional office projects as needed

Candidate Qualifications

• 2-4 years of previous administrative or office experience
• Polished, professional, and comfortable serving as the face of the office
• Excellent written and verbal communication skills with professional phone etiquette
• Strong customer service skills; concierge experience is a plus
• Proficiency with Microsoft Office
• Yardi and/or Entrada experience preferred
• Accounts Payable exposure is a plus
• Friendly, personable, organized, and comfortable interacting with residents and customers
• Interested in a long-term opportunity with the potential to grow within the company

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)