Administrative Programs Specialist: Office Ops & Data

Transportation Security Careers; Middleborough (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Middleboro, MA seeks a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, compile and analyze program information, and prepare reports and internal communications.

The role requires attention to detail, ability to manage multiple assignments, and proficiency with Microsoft Office. Typical duties include scheduling, records management, payroll support, and collaboration

Qualifications

• Specialized experience per official vacancy.
• Experience in busy office admin/support.
• Tracking deadlines, records, or performance.
• Researching information in files and systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling.
• Use office software to organize information.
• Ability to work on multiple assignments accurately.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written comms

Verbal comms

Data entry

Tracking

MS Office

Records mgmt

Calendar mgmt

Customer service

Job description

Transportation Security Administration in Middleboro, MA seeks a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, compile and analyze program information, and prepare reports and internal communications.

The role requires attention to detail, ability to manage multiple assignments, and proficiency with Microsoft Office. Typical duties include scheduling, records management, payroll support, and collaboration