Administrative & Programs Specialist — Flexible Scheduling

Travel Security Careers; Springville (AL); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health and life insurance

Paid federal holidays

Thrift Savings Plan

Flexible spending accounts

Employee-assistance resources

Tuition assistance

Transportation subsidies

Flexible scheduling

Wellness programs

Professional-development opportunities

Job summary

Transportation Security Administration (TSA) in Springville, AL seeks a Program Assistant to support managers and staff with complex administrative tasks, data tracking, scheduling, and records management. The role involves coordinating office activities, preparing materials, and ensuring accuracy across multiple programs.

Candidates should be comfortable handling sensitive information and working with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage multiple assignments

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Springville, AL seeks a Program Assistant to support managers and staff with complex administrative tasks, data tracking, scheduling, and records management. The role involves coordinating office activities, preparing materials, and ensuring accuracy across multiple programs.

Candidates should be comfortable handling sensitive information and working with diverse teams.