Administrative & Programs Assistant — Office & Field Support

TSA Hiring Service; Fairhope (AL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management in Montrose, AL.

This full-time role involves preparing correspondence, maintaining files, coordinating meetings, and assisting with finance, HR, and payroll tasks within various program areas. A detailed, accuracy-focused individual will thrive in this environment.

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills.
• Experience with data entry, tracking, and basic analysis is desirable.
• Proficiency in Microsoft Office or comparable software.
• Familiarity with records and document management systems.
• Ability to manage several assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Detail orientation

Written communication

Verbal communication

Data entry

Office software

Records management

Calendar coordination

Customer service

Multitasking

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management in Montrose, AL.

This full-time role involves preparing correspondence, maintaining files, coordinating meetings, and assisting with finance, HR, and payroll tasks within various program areas. A detailed, accuracy-focused individual will thrive in this environment.