Administrative & Program Support Specialist — Full-Time

Travel Security Careers; Toney (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Toney, AL seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, track program data, and prepare reports. You will work with TSA managers and staff, maintaining records, scheduling meetings, and ensuring deadlines are met.

The role spans finance, human resources, scheduling, payroll, and other program areas, with emphasis on accuracy and confidential handling of information in a dynamic office

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal comms

Data entry & tracking

Microsoft Office

Records & document management

Calendar & deadlines

Customer service

Multitasking accuracy

Discretion with sensitive information

Job description

Transportation Security Administration in Toney, AL seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, track program data, and prepare reports. You will work with TSA managers and staff, maintaining records, scheduling meetings, and ensuring deadlines are met.

The role spans finance, human resources, scheduling, payroll, and other program areas, with emphasis on accuracy and confidential handling of information in a dynamic office