Administrative & Programs Specialist — Flexible Scheduling

Transportation Security Careers; Salem (UT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Salem, UT is seeking a Program Assistant to provide administrative and program support for managers and employees. The role involves coordinating daily office activities, maintaining records, preparing communications, and managing meetings and deadlines.

The position requires strong organizational skills, experience with Microsoft Office, and the ability to handle multiple tasks while ensuring accuracy and compliance with procedures.

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Proficiency with Microsoft Office or comparable software.
• Strong organization and attention to detail.
• Ability to research information in files and databases.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration in Salem, UT is seeking a Program Assistant to provide administrative and program support for managers and employees. The role involves coordinating daily office activities, maintaining records, preparing communications, and managing meetings and deadlines.

The position requires strong organizational skills, experience with Microsoft Office, and the ability to handle multiple tasks while ensuring accuracy and compliance with procedures.