Program Assistant — Administrative & Data Coordination

Transportation Security Careers; Salem (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Salem seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and effective communication across multiple office functions.

Responsibilities include organizing daily activities, maintaining electronic files, preparing reports and meeting materials, and aiding finance, HR, payroll, and other program areas.

Qualifications

• Specialized office or program support experience as described in official vacancies.
• Ability to prepare reports, correspondence, spreadsheets, and presentations.
• Experience tracking deadlines, assignments, records, or performance data.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Salem seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and effective communication across multiple office functions.

Responsibilities include organizing daily activities, maintaining electronic files, preparing reports and meeting materials, and aiding finance, HR, payroll, and other program areas.