Federal Administrative & Program Support Specialist — Montana

TSA Hiring Service; Troy (MT); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Federal retirement plan

Job summary

Transportation Security Administration (TSA) in Troy, Montana, is seeking a Program Assistant to provide essential administrative and program support to TSA managers and staff. The role involves coordinating daily office activities, compiling and analyzing program data, and maintaining accurate electronic files and records.

You will prepare correspondence, meeting materials, and reports, schedule meetings, manage calendars, and track deadlines.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Education

Education flexibility

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Troy, Montana, is seeking a Program Assistant to provide essential administrative and program support to TSA managers and staff. The role involves coordinating daily office activities, compiling and analyzing program data, and maintaining accurate electronic files and records.

You will prepare correspondence, meeting materials, and reports, schedule meetings, manage calendars, and track deadlines.