Administrative & Program Support Specialist (Federal)

Travel Security Careers; Ashland (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) in Ashland, MT is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly.

You will provide administrative coordination, data tracking, scheduling, payroll support, records management, and communications. A strong eye for detail, ability to manage multiple tasks, and clear collaboration with managers and staff are essential.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Organization

Attention to detail

Communication

Microsoft Office

Job description

The Transportation Security Administration (TSA) in Ashland, MT is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly.

You will provide administrative coordination, data tracking, scheduling, payroll support, records management, and communications. A strong eye for detail, ability to manage multiple tasks, and clear collaboration with managers and staff are essential.