Administrative Programs Assistant – Office & Scheduling

Transportation Security Careers; Neptune City (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Neptune, NJ seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. You will work with managers and teams, handle data tracking, scheduling, payroll-related tasks, and prepare correspondence, meeting materials, and reports.

This role emphasizes accuracy, organization, and the ability to manage multiple assignments.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Calendar coordination

Deadline coordination

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Neptune, NJ seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. You will work with managers and teams, handle data tracking, scheduling, payroll-related tasks, and prepare correspondence, meeting materials, and reports.

This role emphasizes accuracy, organization, and the ability to manage multiple assignments.