Administrative & Programs Assistant - Flexible Scheduling

Travel Security Careers; City of Glen Cove (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Glen Cove, NY seeks a Program Assistant to provide administrative support, coordinate daily office activities, and manage program information. You will assist with payroll, HR, scheduling, and data analysis while ensuring accuracy and compliance with procedures.

You will handle correspondence, maintain records, prepare meetings, and monitor program metrics.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, and correspondences.
• Track deadlines and manage multiple assignments with accuracy.
• Research information in files, databases, and electronic systems.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Use office software to organize information and support tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and tasks.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new procedures and systems.
• Communicate with employees, managers, timekeepers, and financial staff.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Attention to detail

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Glen Cove, NY seeks a Program Assistant to provide administrative support, coordinate daily office activities, and manage program information. You will assist with payroll, HR, scheduling, and data analysis while ensuring accuracy and compliance with procedures.

You will handle correspondence, maintain records, prepare meetings, and monitor program metrics.