Administrative Program Assistant - Flexible Scheduling

TSA Hiring Service; Glendale (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Glendale is seeking a Program Assistant to keep offices and airport field operations organized and efficient. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and related program needs.

The role suits someone who handles detailed information, manages multiple assignments, and collaborates with diverse teams to keep an office on schedule.

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills.
• Ability to enter, track, and analyze data accurately.
• Proficiency with Microsoft Office or comparable software.
• Experience with records and document management systems.
• Calendar, meeting, and deadline coordination abilities.
• Customer service and professional communication.
• Ability to handle several assignments without losing accuracy.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking without sacrificing acc

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Glendale is seeking a Program Assistant to keep offices and airport field operations organized and efficient. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and related program needs.

The role suits someone who handles detailed information, manages multiple assignments, and collaborates with diverse teams to keep an office on schedule.