Administrative Programs Coordinator - Flexible Scheduling

TSA Hiring Service; Village of Massapequa Park (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Massapequa Park, NY, seeks Program Assistant to keep offices organized and running smoothly. You will support managers with coordination, data tracking, scheduling, and records management, while handling multiple assignments and ensuring accuracy.

Responsibilities vary by program area and may include finance, HR, scheduling, payroll, or workplace programs.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Document management

Calendar coordination

Deadline coordination

Customer service

Professional communication

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, Massapequa Park, NY, seeks Program Assistant to keep offices organized and running smoothly. You will support managers with coordination, data tracking, scheduling, and records management, while handling multiple assignments and ensuring accuracy.

Responsibilities vary by program area and may include finance, HR, scheduling, payroll, or workplace programs.