Administrative & Program Support Pro — NY Office (Flexible Scheduling)

TSA Hiring Service; Silver Springs (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Silver Springs, NY seeks a Fulltime Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, organizing information, and preparing reports and communications to ensure efficient operations.

Applicants should demonstrate specialized experience in busy office settings, proficiency with Microsoft Office, data entry, calendar management, and

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Resume should clearly demonstrate the specialized experience listed in the vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Job description

Transportation Security Administration, Department of Homeland Security in Silver Springs, NY seeks a Fulltime Program Assistant to provide administrative and program support to managers and staff. The role involves coordinating daily office activities, organizing information, and preparing reports and communications to ensure efficient operations.

Applicants should demonstrate specialized experience in busy office settings, proficiency with Microsoft Office, data entry, calendar management, and