Administrative & Program Support Specialist — Union City, NJ

Travel Security Careers; Union City (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Union City, NJ seeks a Program Assistant to provide administrative and program support, coordinate office activities, manage records, and prepare reports.

This role requires strong organization, communication, and data entry skills, with experience in MS Office, calendar management, and HR/payroll support as noted in the vacancy.

Qualifications

• Specialized experience in administrative or program support as described in the official vacancy.
• Experience preparing reports, spreadsheets, or presentations and tracking deadlines.
• Ability to research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable office:

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Union City, NJ seeks a Program Assistant to provide administrative and program support, coordinate office activities, manage records, and prepare reports.

This role requires strong organization, communication, and data entry skills, with experience in MS Office, calendar management, and HR/payroll support as noted in the vacancy.