Federal Admin & Program Support Specialist

TSA Hiring Service; Afton (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to provide essential administrative and program support in a busy office environment. You will help coordinate daily activities, prepare materials, maintain records, and support communications with managers, timekeepers, and staff.

This role involves scheduling, data entry, tracking deadlines, and assisting with payroll, finance, or HR tasks as assigned.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and analysis

Microsoft Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to provide essential administrative and program support in a busy office environment. You will help coordinate daily activities, prepare materials, maintain records, and support communications with managers, timekeepers, and staff.

This role involves scheduling, data entry, tracking deadlines, and assisting with payroll, finance, or HR tasks as assigned.