Federal Administrative & Program Support Specialist

Transportation Security Careers; Cedar Knolls (NJ); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Cedar Knolls, NJ seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and daily program needs.

Responsibilities include coordinating office activities, preparing materials, maintaining records, and ensuring compliance with procedures. Applicants should have experience in busy offices and be able to manage multiple tasks accurately.

Qualifications

• Experience in providing administrative or program support in a busy office.
• Experience in preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience with payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to identify discrepancies in program metrics.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Job description

Transportation Security Administration, Department of Homeland Security in Cedar Knolls, NJ seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and daily program needs.

Responsibilities include coordinating office activities, preparing materials, maintaining records, and ensuring compliance with procedures. Applicants should have experience in busy offices and be able to manage multiple tasks accurately.