Program & Administrative Support Specialist

Transportation Security Careers; Mascot (VA); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave and federal holidays

Retirement program and Thrift Savings

Job summary

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to provide administrative and program support in a busy office environment. You will help coordinate daily activities, prepare reports, manage records, and assist with finance, HR, scheduling, and payroll tasks.

Ideal candidates will have strong organization, communication, and data-management skills, with attention to detail and the ability to handle multiple assignments while maintaining

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Attention to detail

Multi-tasking

Education

College degree may not be required

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security seeks a Program Assistant to provide administrative and program support in a busy office environment. You will help coordinate daily activities, prepare reports, manage records, and assist with finance, HR, scheduling, and payroll tasks.

Ideal candidates will have strong organization, communication, and data-management skills, with attention to detail and the ability to handle multiple assignments while maintaining