Administrative & Program Support Specialist (Ops)

Travel Security Careers; Clancy (MT); Presencial; USD 28 000 - 62 000; Tempo integral

Resumo da oferta

Transportation Security Administration in Clancy, MT seeks a Program Assistant to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day‑to‑day program needs.

This full‑time role requires attention to detail and the ability to manage several assignments while communicating with diverse teams.

Qualificações

• Specialized experience in providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conhecimentos

Organization

Communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Transportation Security Administration in Clancy, MT seeks a Program Assistant to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day‑to‑day program needs.

This full‑time role requires attention to detail and the ability to manage several assignments while communicating with diverse teams.