Administrative Program Assistant - Operations (Livingston)

Travel Security Careers; Livingston (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Livingston, MT seeks Program Assistants to keep offices and airport field operations organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and staff across various program areas.

This fulltime role requires attention to detail, ability to juggle multiple tasks, and effective communication with diverse teams.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, and performance information.
• Experience researching information in files, databases, and systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or actions.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify data discrepancies.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments without in-

Discretion handling sensitive info

Education

Specific college degree may not be required

Job description

The Transportation Security Administration in Livingston, MT seeks Program Assistants to keep offices and airport field operations organized, accurate, and running smoothly. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and staff across various program areas.

This fulltime role requires attention to detail, ability to juggle multiple tasks, and effective communication with diverse teams.