Administrative & Program Support Specialist - Flexible Scheduling

Travel Security Careers; Aurora (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Aurora, CO is seeking Program Assistants to provide essential administrative and program support across offices. You will help coordinate daily activities, manage data, and assist with scheduling and correspondence to keep operations on track.

You will work with managers and staff to compile reports, maintain records, and support HR, payroll, and other program areas while ensuring accuracy and timely delivery of tasks.

Qualifications

• Specialized experience in administrative or program support as described in vacancies.
• Experience preparing reports, tracking deadlines, and managing records.
• Ability to communicate with multiple teams and maintain accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other programs.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems implementation.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration in Aurora, CO is seeking Program Assistants to provide essential administrative and program support across offices. You will help coordinate daily activities, manage data, and assist with scheduling and correspondence to keep operations on track.

You will work with managers and staff to compile reports, maintain records, and support HR, payroll, and other program areas while ensuring accuracy and timely delivery of tasks.