Administrative & Program Support — Aurora

Travel Security Careers; Aurora (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Aurora, IL seeks a Program Assistant to provide essential administrative and program support to managers and staff. The role involves coordinating daily activities, preparing materials, and maintaining records with accuracy.

The position requires strong communication, data entry, and analytical skills, plus the ability to handle confidential information and collaborate with various teams across the agency.

Qualifications

• Specialized work experience as described in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Aurora, IL seeks a Program Assistant to provide essential administrative and program support to managers and staff. The role involves coordinating daily activities, preparing materials, and maintaining records with accuracy.

The position requires strong communication, data entry, and analytical skills, plus the ability to handle confidential information and collaborate with various teams across the agency.