Administrative & Program Support Specialist

Transportation Security Careers; Vernon (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Vernon, VT is seeking a Program Assistant to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

This role requires strong attention to detail, ability to juggle multiple tasks, and clear communication with diverse teams.

Qualifications

• Applicants generally need specialized experience in an administrative or program support role.
• Experience includes preparing reports, tracking deadlines, and coordinating records.
• Familiarity with payroll, HR, scheduling, or finance tasks is beneficial.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Time management

Tools

MS Office suite

Job description

The Transportation Security Administration in Vernon, VT is seeking a Program Assistant to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

This role requires strong attention to detail, ability to juggle multiple tasks, and clear communication with diverse teams.