Administrative & Program Support Specialist

Transportation Security Careers; Elmwood Park (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Elmwood, WI is seeking a Program Assistant to provide administrative support, coordinate daily office activities, and manage records and reports. You will assist with payroll, scheduling, data tracking, and correspondence, working with managers and teams to keep operations accurate and on schedule.

Some positions may require travel. Applicants should have strong attention to detail, proficiency with Microsoft Office, and the ability to handle multiple

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail orientation

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & scheduling

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Elmwood, WI is seeking a Program Assistant to provide administrative support, coordinate daily office activities, and manage records and reports. You will assist with payroll, scheduling, data tracking, and correspondence, working with managers and teams to keep operations accurate and on schedule.

Some positions may require travel. Applicants should have strong attention to detail, proficiency with Microsoft Office, and the ability to handle multiple