Program Operations & Administrative Specialist

Travel Security Careers; Elmira (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Elmira, NY seeks Program Assistants to help keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, among other duties.

Responsibilities vary by assignment, including finance, HR, payroll, or other program areas. A strong candidate communicates across teams and handles multiple tasks while maintaining accuracy.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Resume should clearly demonstrate the specialized experience listed in the active vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Record keeping

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Elmira, NY seeks Program Assistants to help keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, among other duties.

Responsibilities vary by assignment, including finance, HR, payroll, or other program areas. A strong candidate communicates across teams and handles multiple tasks while maintaining accuracy.