Administrative Program Assistant — Office Ops & Scheduling

Travel Security Careers; Wolf Lake (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to support TSA offices and airport field operations. The role involves administrative coordination, data tracking, scheduling, and maintaining records to ensure accurate, efficient daily operations.

Responsibilities vary by program area (finance, HR, scheduling, payroll, workplace programs) and require detail orientation, effective communication, and the ability to manage multiple tasks in a

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Communication

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to support TSA offices and airport field operations. The role involves administrative coordination, data tracking, scheduling, and maintaining records to ensure accurate, efficient daily operations.

Responsibilities vary by program area (finance, HR, scheduling, payroll, workplace programs) and require detail orientation, effective communication, and the ability to manage multiple tasks in a