Administrative Programs Coordinator - Office & Scheduling

Travel Security Careers; Quincy (MA); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Federal retirement program

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and effective communication across teams.

Responsibilities vary by area but include preparing materials, maintaining files, coordinating calendars, and assisting with payroll, human resources, or other program functions.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, and presentations.
• Track deadlines, assignments, records, and performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Organizational skills

Written and verbal communication

Data entry

Microsoft Office

Record keeping

Scheduling

Team collaboration

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and effective communication across teams.

Responsibilities vary by area but include preparing materials, maintaining files, coordinating calendars, and assisting with payroll, human resources, or other program functions.