Program & Administrative Specialist

Transportation Security Careers; Moorhead (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to support office operations and administrative coordination across various TSA programs. You will help manage schedules, prepare materials, track data, and liaise with managers and staff to keep operations running smoothly.

Responsibilities include coordinating daily activities, maintaining records, and assisting with finance, HR, scheduling, payroll, and other program areas as needed.

Qualifications

• Experience providing admin or program support in a busy office.
• Familiarity with payroll, timekeeping, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records and document management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Education

Experience-based qualifications

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants to support office operations and administrative coordination across various TSA programs. You will help manage schedules, prepare materials, track data, and liaise with managers and staff to keep operations running smoothly.

Responsibilities include coordinating daily activities, maintaining records, and assisting with finance, HR, scheduling, payroll, and other program areas as needed.