Program Support & Administrative Coordinator

TSA Hiring Service; Mauston (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. These roles support managers and colleagues with administrative coordination, data tracking, scheduling, and records management.

The position may involve finance, HR, scheduling, payroll, or other TSA program areas, with responsibilities spanning correspondence, meeting materials, and performance data.

Qualifications

• Specialized administrative experience in a busy office.
• Experience preparing reports, spreadsheets, and presentations.
• Ability to track deadlines, records, and performance information.
• Familiarity with payroll, timekeeping, or scheduling functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Multitasking and accuracy

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

The Transportation Security Administration is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. These roles support managers and colleagues with administrative coordination, data tracking, scheduling, and records management.

The position may involve finance, HR, scheduling, payroll, or other TSA program areas, with responsibilities spanning correspondence, meeting materials, and performance data.