Administrative Program Coordinator - Office & Data Ops

TSA Hiring Service; Brookport (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Brookport, IL is seeking a Program Assistant to provide administrative and program support within a busy office. You will help coordinate daily activities, manage records, prepare reports and communications, and keep calendars and deadlines on track.

The role involves collaboration with managers, timekeepers, and financial staff, with opportunities to assist in finance, HR, scheduling, payroll, or other operational areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines and assignments.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written comms

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration (TSA) in Brookport, IL is seeking a Program Assistant to provide administrative and program support within a busy office. You will help coordinate daily activities, manage records, prepare reports and communications, and keep calendars and deadlines on track.

The role involves collaboration with managers, timekeepers, and financial staff, with opportunities to assist in finance, HR, scheduling, payroll, or other operational areas.