Administrative Program Assistant with Flexible Scheduling

TSA Hiring Service; Longville (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant in Longville to keep offices organized and running smoothly. The role supports managers with administrative coordination, data tracking, scheduling, and records management, across various TSA operational areas.

The position emphasizes attention to detail, strong communication, and the ability to handle multiple assignments while maintaining accurate records and timely deliverables.

Qualifications

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Attention to detail

Communication (written)

Communication (verbal)

Data entry

Calendar management

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking a Program Assistant in Longville to keep offices organized and running smoothly. The role supports managers with administrative coordination, data tracking, scheduling, and records management, across various TSA operational areas.

The position emphasizes attention to detail, strong communication, and the ability to handle multiple assignments while maintaining accurate records and timely deliverables.