Federal Program Assistant: Admin, Data & Scheduling

Transportation Security Careers; Soudan (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Soudan, MN is seeking Program Assistants to keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, while handling multiple assignments with accuracy.

The role emphasizes attention to detail, effective communication, and the ability to work with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to manage multiple assignments and deadlines.
• Strong data entry, tracking, and analysis skills.
• Proficiency with Microsoft Office and office software.
• Familiarity with records management and document control.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Soudan, MN is seeking Program Assistants to keep offices and field operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, while handling multiple assignments with accuracy.

The role emphasizes attention to detail, effective communication, and the ability to work with diverse teams.