Federal Program Assistant - Admin & Operations

TSA Hiring Service; Dundee Township (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration is seeking a Program Assistant to support office operations in West Dundee, IL. You will help manage administrative coordination, data tracking, scheduling, records, payroll, and related program tasks to ensure smooth daily operations.

This role requires strong attention to detail, effective communication, and the ability to juggle multiple assignments across different teams.

Qualifications

• Specialized administrative or program support experience.
• Experience preparing reports, spreadsheets or presentations.
• Track deadlines, assignments, records or performance information.
• Payroll, timekeeping, scheduling functions familiarity.
• Research information in files or databases.
• Analyze program metrics and identify discrepancies.
• Discretion handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and staff.
• Coordinate daily office activities, projects and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and reports.
• Schedule meetings, manage calendars, and track deadlines.
• Support payroll, timekeeping, finance, HR, or scheduling areas.
• Monitor program metrics and identify data gaps.
• Research files, policies, and electronic systems.
• Assist with new office procedures and systems.
• Communicate with employees, managers, timekeepers, and finance staff.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Tools

Microsoft Office

Job description

The Transportation Security Administration is seeking a Program Assistant to support office operations in West Dundee, IL. You will help manage administrative coordination, data tracking, scheduling, records, payroll, and related program tasks to ensure smooth daily operations.

This role requires strong attention to detail, effective communication, and the ability to juggle multiple assignments across different teams.