Administrative Program Assistant — Office Scheduling

Federal Screening Careers; Catalina (AZ); On-site; USD 52,000 - 72,000; Full time

Job summary

Transportation Security Administration in Catalina seeks a Program Assistant to provide administrative and program support, coordinate schedules, track data, and maintain records. You will support managers and teams to keep daily operations organized and accurate in a dynamic environment.

You will work with diverse groups, handle multiple assignments, and help ensure on-time delivery of administrative tasks across finance, HR, payroll, and other program areas.

Qualifications

• Specialized experience providing administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Catalina seeks a Program Assistant to provide administrative and program support, coordinate schedules, track data, and maintain records. You will support managers and teams to keep daily operations organized and accurate in a dynamic environment.

You will work with diverse groups, handle multiple assignments, and help ensure on-time delivery of administrative tasks across finance, HR, payroll, and other program areas.