Administrative Program Assistant – Office Ops & Scheduling

TSA Hiring Service; Orange Springs (FL); Vor Ort; USD 28.000 - 62.000; Vollzeit

Zusammenfassung

Transportation Security Administration in Florida seeks a Program Assistant to provide administrative and program support for managers and staff. You will help coordinate daily office activities, track program information, prepare reports, and maintain records and correspondence.

This role emphasizes attention to detail, accuracy, and timely communication across teams. Responsibilities include scheduling meetings, handling calendars, assisting with payroll and timekeeping, and ensuring

Qualifikationen

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.

Aufgaben

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Kenntnisse

Organization

Attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Scheduling coordination

Time management

Customer service

Jobbeschreibung

Transportation Security Administration in Florida seeks a Program Assistant to provide administrative and program support for managers and staff. You will help coordinate daily office activities, track program information, prepare reports, and maintain records and correspondence.

This role emphasizes attention to detail, accuracy, and timely communication across teams. Responsibilities include scheduling meetings, handling calendars, assisting with payroll and timekeeping, and ensuring