Administrative Program Specialist - Office & Scheduling

TSA Hiring Service; Keystone Heights (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Keystone Heights, Florida, is seeking Program Assistants to provide administrative and program support, help coordinate daily office activities, and ensure records and schedules stay on track.

You will collaborate with managers and staff across finance, HR, scheduling, payroll, and other areas, handle data entry and reporting, and help implement new procedures while maintaining accuracy and confidentiality.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Job description

The Transportation Security Administration in Keystone Heights, Florida, is seeking Program Assistants to provide administrative and program support, help coordinate daily office activities, and ensure records and schedules stay on track.

You will collaborate with managers and staff across finance, HR, scheduling, payroll, and other areas, handle data entry and reporting, and help implement new procedures while maintaining accuracy and confidentiality.