Program Assistant — Office Ops, Data & Scheduling

TSA Hiring Service; Layton (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Long Key, FL seeks Program Assistants to provide administrative and program support, coor-dinate daily activities, and help maintain records and reports. Roles vary by pay band and assignment and may include finance, HR, scheduling, payroll, or other TSA operations.

Candidates should be detail-oriented, able to manage multiple tasks, and communicate effectively with teams and managers to keep offices on schedule. Full-time availability is expected.

Qualifications

• Specialized experience in administrative or program support.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Using office software to organize information and support multiple assignments.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office Suite

Records & document management

Calendar & deadline coordination

Customer service & professional comms

Multi-tasking under pressure

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

The Transportation Security Administration in Long Key, FL seeks Program Assistants to provide administrative and program support, coor-dinate daily activities, and help maintain records and reports. Roles vary by pay band and assignment and may include finance, HR, scheduling, payroll, or other TSA operations.

Candidates should be detail-oriented, able to manage multiple tasks, and communicate effectively with teams and managers to keep offices on schedule. Full-time availability is expected.