Administrative Program Assistant – Office Ops & Scheduling

TSA Hiring Service; Coral Gables (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Coral Gables, FL is seeking a Program Assistant to provide essential administrative and program support. The role involves coordinating daily activities, preparing reports, maintaining records, and assisting with various program areas including finance, HR, and scheduling.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to manage multiple assignments while ensuring accuracy and timeliness in communications

Qualifications

• Specialized administrative or program-support experience preferred.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures

Skills

Organization & detail

Written & verbal comms

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration in Coral Gables, FL is seeking a Program Assistant to provide essential administrative and program support. The role involves coordinating daily activities, preparing reports, maintaining records, and assisting with various program areas including finance, HR, and scheduling.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to manage multiple assignments while ensuring accuracy and timeliness in communications